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FLP Automation Steering Committee September 16, 2010
$5 billion in loans were made in 2010 so far. This exceeds the loans made in 1984 which was a peak loan year.
Conservation loans – 10 loans have been obligated so far. Fund code for CL is 30.
Software is available to obligate the loans but not close the loans. It is anticipated closing software will be
available by the end of the year; will be needed for year-end statements.
If payment received before software ready, COF to process the payment in NRRS then it will sit on ADPS/FO and
process when software completed.
If EQIP or other assignment taken with NRCS, NRCS will/can do a hardship waiver to receive a paper check on
the assignment. FSA & NRCS will work together on this at the National Office level and notify the COF’s of the
procedure.
Ag-Credit - Special Servicing in DLS was sent to the pilot states week of Sept 13, 2010. The pilots are
Mississippi, Texas and Kentucky. Anticipated the testing will be completed by December and out to all field
offices by end of December.
NO will have training for the state coordinators in November. State coordinators will then train their respective
states.
Loan Servicing – Customer profile is being updated with previous debt, past debt, ER information, recoverable
cost items, etc.
The payoff amount is correct in DLS but the daily accrual amount can be iffy with DSA. If pulling payoff for DSA,
will need to pull PF screen in ADPS until problem corrected. They are currently working on it.
e-DALR$ - will continue to use the DL screens. A new e-DALR$ version coming out in November will allow the
use of the back button.
Pay.gov – will not be used for direct loans. Can’t have borrowers making decisions about how they are going to
apply their checks to their loans; sale of security, etc. Pay.gov will be used for guarantee lenders but still having
issues with software. No implementation date given.
FBP – Ver 7.4 will be out this fall. Security Agreement being revised and to be implemented in FY2011.
Two new reports on crop sales – info on schedule can be grouped by Land Owner or type of Crop. Both reports
can be printing from the crop sales schedule and will include any ending inventories.
NO appreciated the COF’s timely response to archiving the FBP’s no longer needed.
In the future, state coordinators will be able to pull a report based on the date of the security agreement. They
are finding agreements with future dates, ie 2015 as the year, and the coordinator will be able to find these.
If you have a 3rd party pledge security, you will have to add the 3rd party as co-owner in general information of
the primary borrower. Complete the security agreement which will print out all the names. Then when the loan is
closed, you will remove the 3rd party as co-owner. If you leave the 3rd party on the system, the name will be
included on other documents which may not be what you want.
Customer Statements – are being tested in conjunction with NRCS. COF will be notified when ready to be
implemented.
Surrogate SS numbers – currently used for guaranteed borrowers but 2 yrs behind for direct borrowers. This
change will be agency wide, FLP and FP, will use surrogate numbers.
The surrogate number will be the same for FP, direct and guarantee borrowers/producers. Obvious place to
originate surrogate number is in SCIMS but USDA does not own SCIMS; therefore will have to be
department/agency software that initiates the surrogate number.
NRCS software will have to recognize the surrogate numbers; the process is not going to happen all at once.
OMB is requiring DUN numbers to be used by all FSA entity customers including FP producers. The rule was
published September 15, 2010.
FOCUS reports are to be eliminated and will be replaced with Data Marts reports.
There is an initiative to include FLP data mart of both direct and guaranteed loan data for reporting purposes.
RD is leaving PLAS. This will effect FSA/FLP but unknown what will happen. Up til the move, RD had maintained
PLAS.
FEMMI – will deploy a version in December 2010. The December version will effect Type 60 contracts at the
state office level; could go to the COF level depending on how each state handles contracting. Some of the
contract forms will be completed online.
Mark McKinley from FO Loan Servicing – they have started a new system of notification – when they receive a fax
they will e-mail the COF contact with a ECM that the fax was received. When the work is completed, the FO will
send an ECM that the work is done.
FO Loan Servicing will provide the COF’s with estimated time frames of different tasks so we will have an idea
how long to expect from the time a fax is sent until the work should be completed.
They are going to have ‘field’ listening sessions for the states beginning in October. These will not involve the
COF’s but the state offices and FO manager’s and accountants.
Notice FI-2992 – Paper Check Conversion – this notice applies to FLP as well as FP. The notice references CCC
but it includes farm loan payments also. It is currently being tested at 100 different sites.
FSA 13-A – a separate form is needed FBP authorization. This is in addition to the 13-A for other security
authorizations. The FBP authorization is granted by the state’s FBP coordinator and then given to state IT
security personnel.
FLPRA – considering adding a new element: Direct application Processing Times – SDA vs Non-SDA
NASE had several issues:
There was a concern on form signing authority. There has been no change since Streamlining by the NO – if the
signature line reads ‘Signature by Agency Official’, then any employee with signature authority can sign.
GLS automated forms with incorrect revision date. RD controls guarantee loan software including when revised
forms are added to the GLS web site. If a guaranteed form is revised on 9/13/2010, it may not be added to GLS
for several weeks. Mr. Beyerhelm is asking NASE how they want to handle this.
1. Do we want to maintain the automated forms in GLS even though revision dates may be incorrect for
several weeks?
2. If so, how would you propose notifying the COF’s of the different revision dates and when added to GLS.
3. OR, do we want to discontinue automated forms in GLS.
Another concern was handbook amendments being added to the electronic handbooks. The amendments are
posted to the handbook when they are posted as amendments. On the web site, you can pull current
amendment, previous and 2 amendments back as well as the whole handbook.
There were several other issues regarding forms and placement on Most Recent Actions lists. After talking with
FLP staff in WDC, these appeared to be isolated incidents.
Respectively submitted,
Jackie Adams